Aalto DFBOOK A SPACE
PLEASE READ THESE INSTRUCTIONS BEFORE BOOKING
When is Design Factory open?
Design Factory’s doors are open 8.00-16.00 from Monday until Friday. We have a receptionist in the lobby 9.00-16.00 during weekdays. During weekends the doors are not open – you need a keycard to access the facilities.
Do I need keys to access the facilities?
You will need keys to access the facilities if your event will take place in the weekend or in the evening as the doors are not open.
Where can I get a key for my weekend/evening events?
Contact the staff to pick up the key during our reception hours, 9.00-16.00. (Mon-Fri)
How does the tech work and can someone help with that?
There is always one of our staff members in the lobby, who can show you how the technology works. It’s made very easy to use.
When can I come to ADF to see the spaces?
If you want to see the spaces and check out how everything works, it’s recommended to also do a booking for that – this way we can make sure the spaces are free during your visit
- Include the time you need for preparations in the space reservation.
- We do not have a cleaning service – it is your duty to put the furniture back to their positions and take the garbage out of the spaces after the event
- If you borrowed a key, remember to return it as soon as possible – preferably right after the event
- The events at Aalto Design Factory can only last until 24.00 – the event should end and the spaces be cleaned before that
- If you need any additional information or help, you can contact our event manager
THE STAGE
STUDIO
ENGINE ROOM
AUDITION
The Stage
The Stage is our biggest space. It’s most common uses are lectures, events, and big workshops. The space is very flexible with its rolling tables and stackable chairs. Users can set up the space in a way that best fits their event.
Basic use of the technology available in the space is relatively straightforward (we use iPads for controlling lights and sound), but we would recommend having an extra 20min. or so for setup.
If you need anything out of the ordinary or would like to use any of the “on request” features please contact our staff in good time (weeks/months) before your event.
Capacity
150 people (seated)
AUDIO, VIDEO & IT
1x Laptop with Aalto accounts
3x Projectors (VGA input only)
6x Audio inputs (3.5mm plug + XLR)
2x Wired microphones
User-controllable mood lighting
3x Wireless microphones – on request
1x CatchBox throwable microphone – on request
Video streaming – on request
Video conferencing – on request
FURNITURE
1x Whiteboard
10x Foldable tables
100x Stackable chairs
1x Table for catering
The Studio
The Studio is our second biggest space. It’s most common uses are lectures, events, and workshops. The space is very flexible with its rolling tables and stackable chairs. Users can set up the space in a way that best fits their event.
There are two projectors in the room. Audio is provided with two speakers and there are two light modes: full power and mood light. The room has an Aalto laptop. Users can also use their own laptops. Video connections are both VGA or HDMI. The only interface one needs to use is the remote of the projectors.
If you need anything out of the ordinary or would like to use any of the “on request” features please contact our staff in good time (weeks/months) before your event.
Capacity
50 people (seated)
AUDIO, VIDEO & IT
1x Laptop with Aalto accounts
2x Projectors (HDMI + VGA inputs)
1x Audio input (3.5mm plug)
FURNITURE
1x Whiteboard
5x Foldable tables
50x Stackable chairs
1x Table for catering
1x Sofa
Engine Room
The Engine Room can accommodate a small group 20 and provides extreme flexibility with the rolling table/chairs.
The AV in the room is quite modest with one projector and a small set of speakers. Users can either use the HDMI for audio and video or the VGA connection + the 3.5mm audio connector to achieve the same result. Keep in mind that if you want to hear audio you also have to have the projector switched on.
The room accommodates a full length window so people can peek from the hallway. However if you want the some privacy the window can be blurred with a press of a button.
CAPACITY
20 people seated
AUDIO, VIDEO & IT
1x Projector (HDMI + VGA inputs)
1x Audio input (3.5mm plug)
FURNITURE
2x Whiteboards
1x Flip-board
20x Table/chair rollers
Audition
Our most traditional meeting room with a big a glass table, a projector and a large display.
The room is also equipped with a video conferencing unit. To use the video conferencing unit one most use the monitor not the projector. Also because of Aalto security policies only certain IP addresses are allowed to call into DF’s conference units. The safest most trouble free way to establish a call is for you to make the call from our unit.
If you need help with video conferencing please contact our staff in good time.
CAPACITY
10 people seated
AUDIO, VIDEO & IT
1x Projector (VGA input)
1x Monitor (HDMI + VGA input)
2x Audio inputs (3.5mm plug)
1x LifeSize video conferencing unit
FURNITURE
1x Big meeting room table
